Digital Freedom with Bea

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Overview

$1,000+

Min Project Size

$50 - $99/hr

Avg Hourly Rate

2025

Year Founded

ABOUT DIGITAL FREEDOM WITH BEA

AI & Automation Systems for Growing Teams

Digital Freedom with Bea is a consultancy specializing in AI and automation systems, located in Metro Manila, Philippines. My name is Bea Lejano, and as a systems architect with over a decade of experience in corporate operations, I create tailored automation infrastructures for small to medium enterprises (SMEs), trading businesses, manufacturing companies, and field-based operations in the Philippines. I design comprehensive systems that transform manual operational tasks into streamlined, automated workflows. This includes field activity reporting, expense tracking and approval systems, workplan submission portals, HR onboarding automation, AI-driven inquiry routing, and multi-channel communication automation. My primary tools include Airtable, Zapier, Fillout, ManyChat, OpenAI API, Google Apps Script, Google Workspace, and Microsoft 365. Each system I develop is fully owned by the client—complete with documentation, training materials, and scalability designed to grow with their business. There’s no vendor lock-in or opaque automation processes. My clients include DC Cruz Trading Corp, a multi-regional trading company in the Philippines, and Herbanext Laboratories, a manufacturer specializing in herbal products. I collaborate with operations teams and business owners who are prepared to move beyond makeshift manual processes and embrace systems that genuinely support growth.

Languages Spoken

EnglishFilipino

HIGHLIGHTS

$1,000+

Min Project Size

$50 - $99/hr

Avg Hourly Rate

2025

Year Founded

Services

Focus

Industries

Clients

Services Provided

10% AI Strategy & Roadmap Consulting

10% Custom AI Chatbot Development

30% Workflow Automation (Zapier / Make / n8n)

40% Operational Process Consulting

10% Customer Experience (CX) Strategy

Portfolio

Facebook Social Media Agent

Herbanext Laboratories Inc.

Herbanext Laboratories is a herbal manufacturing company based in the Philippines that actively engages in B2B marketing through Facebook. Although they were posting regularly, they lacked a systematic approach to determine if their content effectively reached and resonated with their intended audience, which includes manufacturing partners, research collaborators, and institutional buyers. I developed a fully automated, multi-layered AI system that analyzes their Facebook posts on a weekly basis and provides a comprehensive intelligence report every Monday morning without requiring any manual input. The system operates on two levels. The first layer utilizes custom Apify actors to scrape post content, engagement metrics, and images directly from Facebook, enabling multi-image capture per post, and then scores each post based on industry engagement standards using Google Apps Script. A primary AI agent evaluates each post with respect to their ideal customer profile (ICP), assessing the suitability of the content, visuals, and messaging for a B2B manufacturing audience. A secondary AI agent takes a broader view, reviews the data for the week, and produces a strategic summary in a human-readable format, highlighting successes, failures, and future focus areas. All findings are compiled into a master Google Sheet, providing the team with a ready-to-use content intelligence report each Monday — fully analyzed, prioritized, and actionable. Tools used include Apify, OpenAI (GPT-4), Google Apps Script, Google Sheets, and Zapier. The project was completed in a timeline of four weeks, between September and October 2025.

Email & Messenger Automation

Herbanext Laboratories Inc.

Herbanext Laboratories, a herbal manufacturing company based in the Philippines, handles all external communications through a single shared inbox. This includes laboratory inquiries, business development leads, HR applications, and general customer questions, all managed without any sorting or prioritization. I developed two interlinked automation systems that established a comprehensive and intelligent communication layer on top of their existing channels, without modifying the tools their customers were already using. The first system focuses on email management. Incoming messages are automatically intercepted by an AI classification engine (OpenAI via Zapier), which analyzes the email to determine its intent, urgency, and the appropriate department for routing. The respective department receives an instant structured notification on Slack, while the customer gets an automated branded acknowledgment email, ensuring a prompt and consistent response at any time. Each inquiry is recorded in Google Sheets with relevant labels, urgency tags, timestamps, and AI-generated summaries. The second system addresses Facebook Messenger interactions. I created a structured ManyChat chatbot flow that greets visitors, identifies their inquiries, provides relevant information, and gathers email addresses for follow-up, with a smooth transition to a human when necessary. Additionally, a separate automation responds to comments on Facebook posts immediately, converting engagement into structured conversations. All interactions on Messenger are documented in a distinct Google Sheet. As a result, email management became completely hands-free, departments receive organized inquiries immediately, customers enjoy quicker and more consistent responses, and Messenger evolved into an efficient lead capture channel — all while maintaining the existing customer journey. The technologies employed include Zapier, OpenAI, Gmail, Slack, ManyChat, and Google Sheets, with a project timeline of three weeks from November to December 2025.

Field Sales Web Application

DC Cruz Trading Corp.

DC Cruz Trading Corp is a trading company in the Philippines that operates across multiple regions with field sales teams. Their previous reporting process relied on Viber and WhatsApp, where agents would send unstructured daily updates to area managers, who then manually compiled reports for upper management. This led to scattered data, delays in visibility, and a lack of an audit trail. To improve this, I developed a comprehensive field operations portal—a multi-module system utilizing Fillout, Airtable, Zapier, and Google Workspace—to replace their manual reporting system. The new system comprises three core modules that share a single Airtable base. The Daily Activity Reporting module provides field agents with a structured, mobile-friendly submission portal limited to approved email addresses. Each submission records visit details, customer interactions, territory coverage, and Purchase Order uploads. Data is automatically transferred to Airtable, files are organized in Google Drive by agent and date, and management receives real-time dashboards showcasing nationwide and regional activities without the need for manual report compilation. The Expense and Receipt Tracking module streamlines field expense submissions with a complete approval process. Submissions are assessed against adjustable financial rules—low-value items are auto-approved, while higher-value ones are sent to the regional manager via Slack with all relevant details. Approved expenses are synced to a Finance-only Google Sheet in a format ready for accounting, ensuring that the entire approval chain is documented and auditable. The Workplan Submission module enables field agents to submit structured weekly workplans, which are integrated directly into management dashboards, providing leadership with forward-looking insights into field activity rather than just historical data. Key tools include Fillout, Airtable, Zapier, Google Workspace (Drive, Sheets), and Slack. The project was completed in a timeline of six weeks, from January to March 2026.

Projects & Clients

Project Size & Rate

Minimum Project Size

$1,000+

Average Hourly Rate

$50 - $99/hr

Pricing Snapshot

Min Project Size

$1,000+

Avg Hourly Rate

$50 - $99/hr

Cost Rating

N/A

What Clients Have Said

"Digital Freedom with Bea delivers quality projects within budget and timeline expectations based on verified client feedback."

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PROJECT BUDGETS

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Select a service

AI Strategy & Roadmap Consulting

Custom AI Chatbot Development

Workflow Automation (Zapier / Make / n8n)

Operational Process Consulting

Customer Experience (CX) Strategy

Locations

Headquarters

138 Golden Ln

Paranaque, Philippines 1700

+639177743999

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