
CertFlow LTD
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Overview
10 - 49
Employees
2025
Year Founded
ABOUT CERTFLOW LTD
Compliance management for UK inspection firms
CertFlow is a compliance platform in the UK designed for inspection companies operating under LOLER 1998, RRO 2005, PSSR, and PUWER regulations. Developed by engineers for engineers, the platform features a comprehensive asset register that categorizes assets by discipline, including fire safety, lifting equipment, health and safety, HVAC, pressure systems, and waste management. It allows for custom fields, photo uploads, QR coding, and maintains complete inspection histories for each asset.
The platform includes an inspection report generator equipped with industry-specific templates for LOLER, PUWER, fire regulations (BS 5306, BS 5839, BS 5266, BS 9999), PSSR, and HVAC. Features include photo annotations, digital signatures, defect catalogs, approvals, and customizable PDF certificates. Workflow management tracks job status from draft through to completion and invoicing, with options for multi-engineer assignments, qualification checks, and bulk imports.
CertFlow also includes a CRM component with a hierarchical structure for Companies, Sites, and Zones, along with contact management, communication logs, task tracking, and a calendar for scheduling tasks and meetings, featuring drag-and-drop rescheduling capabilities and ICS file integration. Site Maps allow asset pinpointing, in-app and public QR scanning, asset custody management, a vehicle register including document expiration tracking, timesheets, quoting, invoicing processes, and a client portal where clients can access their specific sites, certificates, and invoices.
The platform is a mobile-friendly Progressive Web App (PWA) with offline capabilities and offers role-based access for owners, managers, inspectors, and clients.
An additional network feature connects users with verified UK inspection firms, provides a member directory with insurance and accreditation documentation, enables 1:1 and group messaging, offers a job board for additional projects and referrals, facilitates partner matching by field, region, and capacity, provides a forum, hosts verified reviews, shares NDA and subcontractor templates, and organizes CPD events with ticketing, attendance tracking, and downloadable certificates.
CertFlow also includes Growth Tools with ten commercial features to enhance business development, such as a branded public mini-site, embeddable lead capture forms with referral codes, a sales pipeline with weighted forecasts, a lead quality scorecard, job margin tracking, a client value and retention matrix, margin recovery audits, a commercial health scorecard, a 90-day priorities plan, and a drag-and-drop business systems map. Built in the UK, specifically in Leeds, CertFlow is regulation-focused and designed to be audit-ready from the outset. Visit www.certflow.co.uk for more information.
LANGUAGES SPOKEN
English
HIGHLIGHTS
10 - 49
Employees
2025
Year Founded
Services
Focus
Industries
Clients
Services Provided
50% Custom Web Application Development
20% Mobile App Development (iOS & Android)
30% Progressive Web App (PWA) Development
About the Team
OUR STORY
Our Origin CertFlow was created by engineers for engineers. We recognized that many small inspection firms in the UK were managing their regulatory tasks using spreadsheets, paper, and shared drives, and we believed there was a more efficient solution. Our mission is straightforward: to eliminate spreadsheets. We aim to transform obligations related to LOLER, RRO 2005, PSSR, and PUWER into a straightforward, audit-friendly workflow that automatically generates branded reports as a byproduct of the work, rather than as an additional administrative chore. We pride ourselves on being authoritative, clear, compliance-focused, and inherently audit-ready.
TEAM PHOTOS


