Bilans Solutions

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Overview

$5,000+

Min Project Size

$50 - $99/hr

Avg Hourly Rate

2 - 9

Employees

2021

Year Founded

ABOUT BILANS SOLUTIONS

We build property operations infrastructure.

We focus exclusively on a specific area rather than taking on various projects across numerous industries. Our expertise lies in creating effective integrations, automations, and data pipelines essential for property management companies to eliminate manual operations. We have implemented these solutions in thousands of units across various cities and complex real-world environments. Our approach avoids costly discovery phases and ensures seamless collaboration without handing off tasks to individuals who weren’t directly involved.

LANGUAGES SPOKEN

English

HIGHLIGHTS

$5,000+

Min Project Size

$50 - $99/hr

Avg Hourly Rate

2 - 9

Employees

2021

Year Founded

Services

Focus

Industries

Clients

Services Provided

100% Custom Web Application Development

60% Robotic Process Automation (RPA)

40% BI & Big Data Consulting & SI

About the Team

OUR STORY

Our Journey We are an engineering team with extensive experience in real estate technology operations. Our deep understanding of the business processes related to property management, procurement, compliance, and financial systems comes from our hands-on experience in creating production-level integrations, not from simply reviewing documentation recently. Unlike others, we don't engage in unrelated projects across multiple industries. Instead, we focus on perfecting a specific area: developing the integrations, automations, and data pipelines that property management firms require to eliminate manual operations.

TEAM PHOTOS

Portfolio

Connecting a Fragmented Property Management Stack

Unknown

A property management firm overseeing over 4,000 residential units operated three essential systems—a property management ERP, a procurement platform, and an internal data system—without any integration among them. All data transfers between these systems were done manually, resulting in the operations team dedicating more than 20 hours each week just for data reconciliation. We developed a comprehensive integration platform that included a financial ETL pipeline monitoring 117 renovation-specific general ledger codes for thousands of units with cost breakdowns by construction phase; seven automated synchronization processes for delinquent charges, tenant ledgers, listings, viewings, payables, portfolios, and corporate entities on staggered schedules; a 4-phase procurement-to-ERP integration featuring bi-directional vendor synchronization, alignment of GL codes, and automated bill routing; and a central orchestration layer for real-time property synchronization, maintenance ticket management, and retry logic. The results were significant: manual reconciliation efforts of over 20 hours a week were eliminated, renovation cost visibility improved from weekly manual reports to real-time dashboards, vendor and GL code discrepancies were resolved, and data freshness increased from hours or days to mere minutes.

Automated Regulatory Compliance Monitoring

Unknown

A property management firm oversees thousands of residential properties spread across various jurisdictions, each governed by distinct local regulations. Compliance data is presented differently by each authority—through web portals, GIS APIs, downloadable PDFs, and open data APIs. As a result, manually tracking compliance for over 3,000 properties at scale was unfeasible, leading to the late discovery of violations and fines being imposed before they could be addressed. To resolve this, we developed an automated compliance monitoring platform equipped with jurisdiction-specific data collection modules. These include RPA bots for web portals, API connections with GIS systems, web scraping for PDF downloads, and open data connectors. An AI-driven document analysis layer (GPT-4) processes unstructured compliance records to extract structured information—including violation types, severity, remediation steps, deadlines, and penalties—ensuring consistent output regardless of format. All data is aligned to a unified schema, and six automated pipelines operate daily with retry mechanisms, rate limiting, and uptime oversight. As a result, over 3,000 properties are monitored daily across four cities without manual intervention. The time taken to identify compliance issues has been reduced from weeks to mere hours, and AI has streamlined document reviews. Furthermore, we provide a unified dashboard for all jurisdictions, and our modular architecture allows for easy addition of new jurisdictions with just one new data collection module, while reusing existing components.

Automating Payment Processing

Unknown

A property management firm was handling hundreds of rent payments each month using their main ERP system, with each payment requiring 5-8 minutes of manual input. This included logging in, finding the appropriate tenant, reconciling charges from various general ledger accounts, managing split payments, and finalizing the transaction. The challenge was that there was no bulk payment API available, so the process relied solely on the web interface. To address this, we developed a Robotic Process Automation (RPA) solution featuring a Payment Matrix and a prioritized Rules Engine for intelligent charge matching, including exact matches, partial matches, proximity by date, and complex split payments across multiple GL accounts and time periods. The automation manages tasks such as logging in, two-factor authentication, navigating forms, entering data, and submitting with adjustable timeouts and error recovery protocols. The system processes payments in batches, logs every action with timestamps, matching decisions, and confirmation numbers, and updates the internal records automatically. As a result, payment processing time decreased from 10-15 minutes to under 60 seconds. A full day of manual labor now operates unattended in under an hour. The accuracy of matching also improved, as the rules engine consistently handles edge cases without fatigue-related mistakes. Staff members were reassigned to focus on tenant relations, and the system provides a complete, compliance-ready audit trail that was not possible with manual processing.

Projects & Clients

Project Size & Rate

Minimum Project Size

$5,000+

Average Hourly Rate

$50 - $99/hr

Pricing Snapshot

Min Project Size

$5,000+

Avg Hourly Rate

$50 - $99/hr

Cost Rating

N/A

What Clients Have Said

“

"Bilans Solutions delivers quality projects within budget and timeline expectations based on verified client feedback."

Based on verified reviews and internal benchmark data

MOST COMMON PROJECT SIZE

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Select a service

Custom Web Application Development

Robotic Process Automation (RPA)

BI & Big Data Consulting & SI

Locations

Headquarters

Milan Markovic 36b

Skopje, Skopje, North Macedonia 1000

+17025952344

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